You can archive one or more selected messages by clicking the Backspacekey. Note: The Archive button is visible only in Outlook 2016, Outlook 2019, and Outlook for Microsoft 365. Older versions of Outlook do not have the Archive button on the ribbon. If you archive a message by mistake, go to the Archivefolder and move the message back to your Inbox. Your messages will be moved to the Archivefolder.
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You'll find it in your Outlook folder list. If you don't see the folder and you're using Outlook 2016 or Outlook for Microsoft 365, go to File > Office Account > Update Options > Update Now. Note: For Microsoft 365, Exchange, Exchange Online, and accounts, your Archive folder already exists, even if you've never used the feature before. You can also use the Backspacekey to immediately archive one or more selected messages. Select one or more messages in your Inbox or other folder to archive. Items are still available on your phone or other devices through the Archive folder By default, when you type a term in the Search box, Outlook searches all folders in your mailbox.
There are several benefits to using Archive.Īrchived items remain easy to find from the search box or by navigating to your Archivefolder. You can use the Archive button in the Delete group on the ribbon to move one or more messages to your Archivefolder without deleting them. Archive messages by using the Archive button If you have to reduce your mailbox size, you can use Online Archive in Microsoft 365 for enterprises or you can archive items manually. Using the Archive button to move messages to the Archive folder doesn't reduce your mailbox size. You cannot change the Archive folder location for Microsoft 365 or Exchange accounts. If you use Outlook with an Exchange or Exchange Online account, folder policies such as retention policies apply to the Archive folder.įor POP and IMAP accounts, you can create an Archive folder or designate an existing folder to use as the Archive folder. For Microsoft 365,, and Exchange accounts, the Archive folder is one of Outlook's default folders, like Inbox, Sent Items, and the Deleted Items folder. The methods that you can use depend on the type of email accounts that you have set up in Outlook.Īll accounts have access to an Archive folder. There are several ways to archive messages in Outlook. Outlook for Microsoft 365 Outlook 2021 Outlook 2019 More.
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